How to Add a Program Activity

FNS describes direct education as a program that, "takes place when a participant is actively engaged in the learning process with an educator and/or interactive media within an evidence-based intervention. ‚Äč"

To Add a Program Activity

  1. Go to the "Program Activities" page (Track / Program Activities).

  2. Click the "Add" Button.

  3. Give your program activity a name.  This is a required field, as is everything else marked with a red asterisk.

  4. Choose the program area your activity falls under.  Be aware that you WILL NOT be able to change this selection later. 

  5. The program group field is not required but it can be useful when program activity data is being compiled.  If you have a specific group your program activity is targeted towards or a specific subject it is focused on, choose that here (options available change depending on the program area selected).

  6. If this activity is connected to a specific action plan you can list that in the box under "Action plan".  This is an optional field but it is helpful for PFTs when they are developing their action plan outcomes.

  7. The next step is entering the site for the program activity.  You have the option of selecting an organization with multiple sites (like a school district) or a single location.  If you cannot find the site you need you have the option to add it by typing in the name, clicking the "Add Site" button, and filling out the required information for the site.

  8. Next, choose the unit the activity was given in.  
  9. Adding delivery people is not required but it is very helpful.  Adding someone as a delivery person allows them to see the program activity without being able to edit it.  It also gives them credit for the activity.  The creator of the activity is not automatically added as a delivery person, so if you helped deliver the program remember to add yourself.
  10. If you had volunteers help with your activity you will give the number of volunteers and the total hours worked by ALL volunteers.  For example, if you had an activity with two sessions and three volunteers, all of which worked two hours each session the math would look like:
          2 sessions x 3 volunteers x 2 hours =  12 total volunteer hours
  1. Recording sessions is the next step.  If your program activity just met once you only need to fill out one session.  Otherwise, add a session for each time your program activity meets by using the "Plus" button.  If you accidentally add too many sessions you can delete any of them by clicking the "Minus" button next to the session you need removed (these changes will not be recorded until the program activity is saved).  Each session requires that you enter a start date and session length (in minutes).  Choosing a start time and whether or not interactive media is used are not required.  For an official definition of interactive multimedia look in the notes at the bottom of this page.

  2. If you have any additional comments about the activity you can leave them in the box above the save buttons.
  3. Click "Save" to finalize the entry or "Save and continue" to navigate to the "Demographics" section or the "Custom Data" section if applicable. Some program areas require custom data to be logged. If you don’t see a “Custom Data” section, it isn’t required and you will be taken to the "Demographics" section instead.

  • Create a separate program activity for each audience you reach. If the audience changes by a significant portion, you should create a separate program activity.
  • The following is the official FNS definition of interactive multimedia:
Interactive multimedia integrates text, audio, graphics, still images, and moving pictures into a computer-controlled, multimedia product that provides an individualized educational experience based on a participant's input. Examples include a CD-ROM with games for kids and an online class with interactive components. A PowerPoint or video would count as interactive media if it provides a way to respond to a participant’s input through a feature that is used within the presentation. For instance, if a slide asks for a participant to respond to a question, and the following content is presented in a way that is customized to the response, this is an interactive PowerPoint presentation. If you want to know if your specific technology counts as interactive multimedia, please check with your Regional Coordinator.

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