How to Add Demographic Information to a Program Activity

Extension reporting requires that each program activity is required to add (at a minimum) the total number of participants for the program activity. SNAP-Ed requires that the total number of participants and their age ranges be included in program activity data.  Other demographic information may be collected or calculated from survey instrument response data.

Adding Demographic Information to a Program Activity

  1. Navigate to the program activity you wish to add demographic information to (Track / Program Activities).

  2. Click "Demographics" located in the progress bar.

    • Extension Users:  Enter the total number of participants, as well as any other information you have.   
    • SNAP-Ed Users:  Enter the total number of participants, along with the age and sex of those participants.  Age is a required field for SNAP-Ed, however, you can answer unknown for sex if your participant chose not to identify that information.  Include any additional race or ethnicity information you have.
  3. All values are verified by the system as legitimate, for instance:
     

    Male + Female + Unknown = All

  4. Click "Save" to finalize the entry or Create Button to navigate to the "Attach Survey Instruments" section. 

To Use the Auto-Calculate Feature 

If you wish to use the Auto Calculate feature, you must first have attached a survey instrument and entered corresponding response data that contains demographic information.  Using Auto-Calculate will overwrite your existing demographic information.

  1. Follow steps 1 and 2 from above.

  2. Click the Auto Calculate Button button in the upper right corner.

  3. The system will ask you if you are sure if you want to overwrite your existing demographic information. Click Yes if you are sure.

  4. If you have any demographic information previously entered it will be overwritten with data pulled from your survey responses.

  5. Click "Save" to finalize the entry or "Save and continue" to navigate to the "Attach Survey Instruments" section. 

You may edit the demographic information by clicking "Demographics" located in the "Progress bar."  

Contact Us

  • Email: support@oeie.org

    Phone: (785) 532-5138

    Hours: Monday - Friday, 8:00 am - 5:00 pm Central Time

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