How does PEARS auto-calculate a program activity’s demographic Totals?

PEARS uses the Instrument Response Data of the survey instrument’s demographic questions that use the pre-defined response types (i.e., gender, age, race, and ethnicity) to calculate Demographic Totals. Please note, race and ethnicity cannot be calculated if Instrument Response Data are entered in aggregate.

When auto-calculating, the Total Participants field is populated by the number of instrument records entered into PEARS; you may need to add to this auto-calculated number to include those participants that did not return a response to your evaluation instrument.

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